Project Staffing in Vietnam
Project staffing provides a complete, skill-matched team for a defined project and timeline. We assemble the roles you need, deliver, and wind down cleanly a…
Project Staffing from TechHub gives you vetted talent and a documented operating process run from Hanoi, Vietnam. You get a shortlist within 48 hours, people in place in about a week, all-in pricing from $12/hour, local compliance handled and a free replacement during the trial period.
What is Project Staffing?
Project staffing supplies a complete team for a defined scope and timeline, then winds down cleanly. The operating process therefore has one feature the other models do not: an explicit, planned ending, with handover treated as a deliverable rather than an afterthought.
The Project Staffing workflow, phase by phase
This is the operating process we run on every engagement — what happens in each phase, when it happens, and what you receive at the end of it.
1. Scoping
Weeks 1–2What happens
- Requirements and constraints reviewed with your stakeholders
- Delivery approach and milestone structure agreed
- Team shape derived from the scope, avoiding a bench
- Assumptions, exclusions and change process documented
You receive
- Scope document
- Milestone plan
- Team plan and budget
2. Mobilisation
Weeks 2–3What happens
- Team assembled against the agreed shape
- Environments, access and tooling prepared
- Risk register and communication plan established
- Kickoff with all stakeholders and a shared definition of done
You receive
- Mobilised team
- Risk register
- Kickoff record
3. Delivery
Milestone cyclesWhat happens
- Iterative delivery with demonstrable increments at each milestone
- Weekly progress reporting against plan and budget
- Change requests assessed for impact before acceptance
- Quality gates: code review, automated tests, security checks
You receive
- Milestone releases
- Weekly status reports
- Change log
4. Acceptance
Final milestoneWhat happens
- User acceptance testing supported by the delivery team
- Defect triage and fix cycle against agreed criteria
- Performance and security verification
- Sign-off against the original scope document
You receive
- Accepted release
- Test evidence
- Sign-off
5. Handover and wind-down
Final 2 weeksWhat happens
- Documentation completed: architecture, runbooks, decisions
- Knowledge transfer sessions with your team
- Credentials, repositories and assets transferred
- Team stands down on the agreed date; support option offered
You receive
- Handover pack
- Transferred assets
- Optional support agreement
Who is accountable, and what do you see?
Project staffing is governed against plan. You receive weekly progress and budget reporting, a maintained risk register and a formal change process, so scope movement is visible and priced rather than absorbed silently. A named delivery lead owns the plan and is the single point of escalation throughout.
Risk control
The dominant risks are scope drift and knowledge leaving with the team. Scope is controlled by a written change process with impact assessment before acceptance. Knowledge is controlled by treating documentation and handover as milestone deliverables that must be accepted, not as goodwill at the end — which is why our wind-down phase is scheduled and paid for rather than improvised.
What does Project Staffing actually cover?
Scope-based team design
right size, no bench
Predictable timeline
milestone driven
Clean wind-down
no idle headcount
Fast mobilisation
~2 weeks
Documentation handover
nothing lost
Fixed budget clarity
quoted up front
Typical outcomes
- A complete team for a defined project
- Fixed-scope delivery with milestones
- Temporary capacity that ends cleanly
- Handover documentation at close
When is Project Staffing the wrong choice?
We would rather lose an engagement than take one that will not work, so it is worth being explicit. Project Staffing is not the right model if you need someone physically present in your office every day, if the work cannot be described well enough for anyone outside your building to act on it, or if the real problem is an unclear product direction rather than a shortage of capacity. Adding people to an unclear roadmap makes the confusion more expensive, not less.
It is also the wrong choice when the engagement is too small to justify the setup — a few days of work is better handled by a contractor than by a managed engagement. If any of that describes your situation, we will tell you on the first call and point you to the model that does fit, including models we do not sell.
What should you ask any Project Staffing provider?
Most providers in this market present similar claims, so the useful questions are the ones that expose the operating model behind the pitch. These are the five we would want a client to ask us.
- Who is the legal employer, and where does liability sit? Ask to see the contract structure, not a summary.
- What exactly is in the rate? Payroll taxes, statutory insurance, workspace, management and replacement cover should be named.
- What happens in the first 30 days? A provider without a written onboarding plan is improvising.
- What are your retention numbers? Turnover in the delivery team becomes your problem within a quarter.
- How does the engagement end? Notice periods, handover, documentation and asset transfer should be agreed before you start, not negotiated under pressure.
We answer all five in writing during the proposal stage, and the exit terms sit in the contract from day one.
How much does it cost?
Rates are all-in: sourcing, five-step vetting, employment contracts, payroll, personal income tax, statutory insurance, workspace and delivery management are already included. There is no separate recruitment fee and no hidden employer-cost surprise at the end of the month.
What moves the number is seniority, how scarce the skill set is locally, and engagement length — longer commitments and multi-role teams price better than a single short contract. You receive a written quote against your specific role profile before committing to anything.
How do you get started?
- Day 0 — send the briefRole, seniority, stack and timeline. A 20-minute call is usually enough.
- 48 hours — shortlistProfiles with real project context and confirmed availability, not keyword-matched CVs.
- ~7 days — startYou interview and select; we handle contracts, payroll, compliance and onboarding.
Project Staffing: in-house, freelancer or TechHub?
| Criteria | In-house hiring | Freelancer | TechHub |
|---|---|---|---|
| Vetting | You run it | Self-declared | Top 3%, five-step screen |
| Time to start | 2–3 months | Days, quality varies | ~7 days, vetted |
| If it goes wrong | Costly to unwind | You start again | Free replacement in trial |
| Payroll & compliance | Your overhead | Your risk | Handled in Vietnam |
| IP assignment | Yours | Often unclear | Contractual, yours |
| Continuity | Depends on retention | None | Managed, with backfill |
Project Staffing — questions buyers ask
How much does Project Staffing cost?
How fast can we start?
What happens when the project ends?
Who owns the code and intellectual property?
What if the person is not the right fit?
Can we scale up or down later?
Where is the team based?
Other options under IT Staffing Services
Need this in place this month?
Send the role profile and we will come back with a shortlist in 48 hours. No commitment, reply within 24 hours, NDA on request.